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Generating Reports

PubCounter generates professional inventory reports for your congregation’s records and branch submissions.

Report Types

Section titled “Report Types”

PDF Reports

Section titled “PDF Reports”

PDF reports are formatted for printing and include:

  • Kingdom Hall and congregation header
  • Logo and reporting period
  • Publications grouped by category
  • Totals and summary information
  • Generation timestamp

Best for:

  • Printed records
  • Physical filing
  • Meeting presentations

Generating a Report

Section titled “Generating a Report”

  1. Navigate to Reports

    Go to the Reports section from the main navigation.

  2. Select the reporting period

    Choose the month you want to generate a report for. Only periods with counted inventory are available.

  3. Select languages

    Choose which languages to include. You can only select languages you have permission for.

  4. Choose format

    Select PDF, Excel, or JSON.

  5. Generate

    Click “Generate Report” to create and download the file.

Report Contents

Section titled “Report Contents”

Category Groupings

Section titled “Category Groupings”

Reports organize publications in this order:

  1. Bibles
  2. Books
  3. Brochures
  4. Tracts
  5. Magazines (Watchtower, Awake!)
  6. Forms & Supplies

Data Included

Section titled “Data Included”

Each report includes:

FieldDescription
Publication IDJW publication code (e.g., “bh-E”)
Publication NameFull title
QuantityCurrent count
StatusCount status (Approved, Pending, etc.)
CategoryPublication type

Language Permissions

Section titled “Language Permissions”

Your report options are limited to your language permissions:

  • Single language - You can only generate reports for your assigned language
  • Multiple languages - You can select any combination of your permitted languages
  • All languages - Admins may have access to all congregation languages

Reporting Period Selection

Section titled “Reporting Period Selection”

The period dropdown shows:

  • Current period - The active reporting period
  • Previous periods - Past periods with inventory data
  • Only counted periods - Periods without data are not shown

PDF Report Layout

Section titled “PDF Report Layout”

PDF reports follow a professional format:

┌─────────────────────────────────────┐
│ [Logo] Kingdom Hall Name            │
│        Congregation Name            │
│        Reporting Period: Jan 2025   │
├─────────────────────────────────────┤
│ BIBLES                              │
│ ─────────────────────────────────── │
│ nwt-E  New World Translation    15  │
│ bi12-E Bible (Study Edition)     8  │
├─────────────────────────────────────┤
│ BOOKS                               │
│ ─────────────────────────────────── │
│ bh-E   Bible Teach              24  │
│ ...                                 │
├─────────────────────────────────────┤
│ Generated: 2025-01-15 14:30         │
└─────────────────────────────────────┘

Excel Report Structure

Section titled “Excel Report Structure”

Excel reports have:

  • Multiple sheets - One per language selected
  • Headers row - Column labels
  • Data rows - One publication per row
  • Formatting - Ready for printing or analysis

Best Practices

Section titled “Best Practices”

Before Generating

Section titled “Before Generating”
  1. Complete all counts - Ensure all publications are counted
  2. Check pending counts - Get pending counts approved first
  3. Verify data accuracy - Review counts before generating official reports

After Generating

Section titled “After Generating”
  1. Review the report - Check for any obvious errors
  2. Save a copy - Keep records of submitted reports
  3. Note any issues - Document anything that needs correction

Troubleshooting

Section titled “Troubleshooting”

Report won’t generate

Section titled “Report won’t generate”
  • Check your internet connection
  • Ensure you’ve selected at least one language
  • Verify you have permission for the selected languages

Missing publications

Section titled “Missing publications”
  • Check if the publication was counted this period
  • Verify your language permissions include that publication
  • Contact your admin if publications are missing

Incorrect quantities

Section titled “Incorrect quantities”
  • Review the original counts
  • Check if counts were modified after approval
  • Re-count if necessary before generating final reports

Pubmate Integration

Section titled “Pubmate Integration”

For automated JW Hub submissions, see Pubmate Integration.

Next Steps

Section titled “Next Steps”